How to increase productivity
Watch those Time Wasters
Have you ever wondered how to increase productivity without having to get up earlier or spend any money? Productivity is all about achieving more with less. In business terms that means increasing your output (usually measured by revenue) for less input (costs and time).
To start with it's worth looking at the big time wasters. Here are some staggering statistics:
- 2 hours 15 minutes are spent on social media on average every day
- On average US adults spend 5 hours a day watching TV
- Studies show only 2 and a half hours of a 7 hour working day is spent on productive work
- The amount of time spent in meetings has has risen from 10 hours a week in the 1960s to 23 hours a week currently.
- The average person checks their email about 15 times per day. But a recent study from researchers at the University of British Columbia found that when people were limited to checking their email just three times per day, their stress levels decreased significantly.
- The ‘Always On' perception by professionals means that work is drifting into personal time
How do you fair when it comes to the productivity time wasters? And what is the impact on your revenue?
Time is money
The phrase ‘time is money' is attributed to US founding father, Benjamin Franklin in George Fisher's book ‘the American Instructor: or Young Man's Best Companion.' Over 250 years later we are still using that phrase to describe the issue with tasks which simply take too long or which are unnecessary.
How many of your 168 hours a week do you waste?
I am not advising having a completely jam-packed diary but rather being more structured about how you allocate your tasks throughout the day, so that each hour saved can be spent on the activities which matter most. This might result in more time with your family and friends or on more profitable work – the choice is yours.
Work Smarter, Not Harder
Even though we have heard the expression ‘work harder, not smarter' changing our habits and adopting more productive processes isn't easy. The most effective approach is to make numerous small time savings and eventually these add up – a 1% improvement every day turns into a 37-fold increase over the course of a year.
This doesn't mean giving up all your pleasure. I'm not suggesting giving up your favourite TV programme or deleting all your social media accounts. Instead, it's worthwhile examining where a few minutes can be shaved off here and there.
If you reduced your TV time by 30 minutes a day and your social media time by the same amount, that's 7 hours a week – a whole extra working day.
The benefits of being more productive
By saving time you'll:
1.Get things done quicker so you have more time for finding new clients.
2.Increase the quality of what we do so you can charge higher prices.
3.Use better systems so can streamline your processes.
4.Make the working day easier so you feel more energised
5.Take on more clients or sell more products
6.Have time to research new, exciting, profitable opportunities
7.Be more accurate and save time correcting mistakes
8.Have more time to start new hobbies or to study to improve your skills
9.Enjoy more fun time!
10.Build better relationships with your family and friends
11.Experience less stress
12.Benefit from better health
13.Enjoy better sleep
14.Have time for volunteering and being part of the community
15.Experience more time to simply ‘be’!